MESSAGES SENT HOME

We use a service called Parentmail which enables schools to send their letters and messages direct to parents by email. In order to use Parentmail we need to use your email address and to have permission from you to allow us to share this address with Parentmail. The service is registered with the Data Protection Registrar and guarantees that all email addresses will be kept completely private. There is also no advertising associated with the scheme.

CIRCULATION OF CONTACT DETAILS

The school usually provides class lists containing the following information: pupil name; pupil date of birth; year group; parents’ names; address; parents’ emails; parents’ phone numbers. Historically these lists have been circulated to the parents of boys in the school and restricted to each year group. There may be other reasonable uses, for example in sharing the details of families across year groups who live locally to one another. These lists have been a very useful resource for parents, boys and form reps (for example enabling you to share lifts or arrange social engagements). The Data Protection Act means that these lists cannot be circulated without the formal consent of the parents concerned.

PHOTOGRAPHY & SOCIAL MEDIA

In order to conform to DfE Guidelines on Safeguarding Children, we cannot permit photography in school without asking your permission. We photograph children taking part in OCCO activities so that we can mount displays, use photographs on the school website, in information packs, publicity features and elsewhere. In order to share with parents and the wider community the achievements and activities of boys at New College School we would like to share, with your permission, photographs and film via official New College School social media accounts. It is crucial that social media is used responsibly so that confidentiality of pupils and other staff and the reputation of the school are safeguarded. Our social media policy is available at https://www.newcollegeschool.org/school-policies. All photographs and films are taken on school cameras and stored securely. We will not use the personal details or full name of any child in images used on any public forum. With these caveats we hope you will be able to give us permission to publicise OCCO’s activities using images which may include your son.

This form is valid for the period of time which your child attends OCCO, unless you inform us of any changes to the choices below.

GDPR PERMISSIONS

We understand that the School, as a registered Data Controller, will process personal data about us and our child, including sensitive personal data such as medical details. We consent to the processing of our data and our child's data; For further information on how we use your data, please refer to the privacy policy at www.newcollegeschool.org

MEDICAL INFORMATION

This information will be used by teachers, other qualified persons and hospital staff, but will otherwise be kept in confidence.